Travel Tips For Musicians: Booking Hotels
by Brian Vander Ark
As a traveling musician who has logged 100’s of thousands of miles over the years, I’ve made many costly mistakes. Paying twice as much as I need for hotels, baggage fees (damn merch case!), and excessive dining takes it’s toll on a musician’s budget, and subsequently drains him/her of their most important resource in the quest to stay out of a ‘day job’; a savings account. The ability to cut costs at every turn, and put that savings into an account to eventually subsidize studio costs, living expenses, merchandise purchases, etc, is what separates those show are serious about a career in music, and those who are in it for the occasional (and expensive) party. No, i’m not here to take the fun out of your music tour. I’m here to help enable you to extend that fun for years ahead.
I’m dedicating the next few posts to traveling inexpensively. Let’s start with accommodations.
Hotels.
A budget killer! There are a number of us who are not comfortable staying in the homes of our fans, no matter how nice the accommodation. I’ve had to decline invites to stay in some pretty fine houses over the years. But ultimately, i need a place to be able to wake up and work out, write and relax before the next gig, and paying $50 to $60 for a hotel room is worth it.
I use Priceline for hotels. And like every other person in the world has a BETTER cure for your cold and flu, you probably have a better site for me to use (and IF you do, please post your suggestion in the comment section, so we can all take advantage). But I know my way around Priceline, and I’ve had great success with it.
I have a few standards. I’ve traveled enough to know that I won’t sleep comfortably knowing that my car may be broken into, or worse yet, the room itself getting broken into. So I look for deals in the 3 to 4 star range.
If you are looking for a hotel in a large metropolitan city, I recommend choosing a hotel by the airport. I always look there first. Yes, the appeal of booking a hotel next door to the gig where you can walk back to your hotel is a great one, and if you can swing it, wonderful. But booking near the airport always saves me about 50% on that 3 or 4 star room.
So let’s go step by step. Let’s say that I need a room in Philadelphia for the night. Here’s what I do:
I go to Priceline.com.
I type in my destination city and the dates I need the room.
Once the available hotels page comes up, I sort by star rating. I usually click the 3 to 5 stars. The first hotel that comes up is the 4 star Westin for $125 per night. I don’t care if the Westin is $85 per night, most downtown hotels come with parking fees, so right there I’m paying too much. So I scroll down and see that the Hilton by the airport is 3 and half stars, and they are asking $84 per night. Scroll down further, and I see that the Four Points Sheraton (again, by the airport) is 3 stars, and $76 per night. Now, sometimes I just want to nab these sales when I can, and sometimes I want to take a chance and ‘bid’ on a hotel in hopes of knocking that price down further. I click on the Name Your Own Price icon, in hopes of saving that 60% they advertise (I’ve never gotten that deep of a discount, but 20 to 30% is achievable.) Click on the area that you wish to stay (I choose Philadelphia Airport), then click on the star level you want to bid on. Clicking on 4 stars, I see that the median price for a four star hotel in the area is $119. (Clicking through all of the other areas, the median prices are MUCH higher.)
I click on 3 and 1/2 stars and it has an average price of $102. 3 stars, $109, and 2 and 1/2, $110. Why do the prices go up for the lower star ratings? Who knows. I can only assume that some hotels are more desperate for your business.
So, I take a shot at the 3 and 1/2 star, because my budget is right around $75, and I’m pretty confident I can get that. So I bid $65, knowing that the fees are going to bring me right around $75 or $80 final price range. After I bid (and sign in on my account, which is free) it will send me to a page that breaks it all down, before the bid is placed. At $65, the fees come up at $17.38, bringing my total to $82.38. Not too bad. I enter my debit card number, and the Book Now icon.
Priceline will try to find a hotel that will accept my bid, and if they don’t I will be sent back to choose a few different options. You can’t just increase your bid by a few dollars each time. You have to give them the option of putting you elsewhere. You will have to change your star level as well. (up or down). Once you’ve done that, you can bid again. I usually increase my bid by $5 at a time.
Within seconds, someone accepts my offer and I get a 3 and a 1/2 star hotel for $87 (fees included). Only then do I find out the name of the hotel, and it’s usually fine with me, because it met my 3 and 1/2 star standard. And I’m satisfied with the price.
If you are looking for a hotel in the $40 to $50 range, my advice is to go through the same process, but pick a lower star level. It’s important to read the reviews first, however. Finding a 2 star hotel with great reviews is very possible, and can save you big money. (Be wary of hotels that only have one or two reviews. Many times, that’s the hotel owner or manager writing it.)
One last thing: Smaller cities are even easier to get the exact hotel you want. Booking in Briighton, MI? When you filter through the star rating and choose 3 and 1/2 stars, you find that there are only 2 possible hotels you will get when you bid. Sometimes, there is only one. Then, when you bid, you will know EXACTLY what you are getting in for.
That’s a lot of info for you, and I apologize for getting into such detail. My goal is to get more and more musician’s back out on the road again, without the worry of blowing their budgets within the first couple of shows.
Again, anyone who has tips on HOTEL savings, feel free to share your insight with the rest of us. We are all in this together, striving to raise the musical bar back to where it belongs.
Brian Vander Ark offers this free advice to young musicians in hopes that readers will check out his music. Go to brianvanderark.com for more details.
Two things:
1) The best deals we’ve found are with the green RoomSaver booklets you can find at rest stops. The disadvantage is that you cannot make a reservation, so we usually call first. On average we find decent hotels that normally are $80-90/night for $50-60.
2) You should sign up as a Priceline affiliate and a get a little referral income from this post! http://www.priceline.com/affiliates/priceline_travel_affiliate_program.asp
I hadn’t heard of that. Thanks Chris! Your band rocked GR at the Intersection, BTW.
I worked on the road 50 weeks a year, for 20+ years. Join all the chain loyalty “clubs” that give free room points. If you travel very much, the free room nights will add up and save you a bundle later on. Occasionally you can pick up a free upgrade or other perks. Generally there is no fee. I retired four years ago and still don’t pay for hotel rooms.
Great to have another musician veteran on here. Thanks Jim!
I’ve had good experiences with Hotwire (http://www.hotwire.com/index.jsp), which works much like the ‘bid’ portion of Priceline. You get to see the amenities, star-rating and price for the hotels by area, but only find out the name after you’ve booked it. Based on the location, amenities and rating, you can usually guess which hotels are being advertised. Discounts tend to be steeper as you get closer to the date you’re staying (hotels are filling unsold rooms), unless there’s a group or event with high demand at the same time. The reservation isn’t refundable though, so you want to be sure your plans aren’t going to change. In some cases, these stays even qualify for points or mileage programs which can be a free night later, so always ask.
Margaret – yes, Hotwire has been good for me as well. It really is a toss up between them and Priceline. I’m a creature of habit, so once I chose priceline, I ended up sticking with it. Thanks for your input!
b
You can use the forum at betterbidding.com to see an exact list of the hotels offered on both hotwire and priceline…You can match up what you are bidding on to the hotel by star level and the amenities listed on each site. It helps a ton f you are trying to nab a certain hotel(s) or if you want to have an idea on which hotel you are likely to be “stuck’ with before you bid.
Nice! Thanks Eric. Great tip.
airbnb.com – Bed and breakfast style but way cheaper. You can get a locked room with shared kitchen space in an apartment or whole apartments/houses to yourself. Having a kitchen saves on dining out, too!
Wow – that’s a new one for me. Excellent! Thanks Kara. b
I manage singer/songwriter Brett Mitchell and his band, the giant GHOST.
Hi Brian. Nice article. Here are my two cents. I often find the lowest price online and then call the hotel and ask them to match or beat it. I get them to match it about 50% of the time and I’ve had them beat it a few. I’ve also had them say they can’t do either. I want to mention that when you book with Expedia (and maybe others) and you fill in the comments section with your info such as…I am arriving very late and I need your latest possible check out or… please do not disturb us until the last minute…hotels tell me that Expedia does not forward that comment section ever. There isn’t even a place on the form they get from them. Hmmm…no wonder. You probably ask music venues to recommend places, also. I always ask venues if they have a friend in the hotel business that can give us a deal. Driving a little distance from the venue to save a buck is a fine idea (as in towards the airport) because usually the band is revved up for a while after the show and not ready to sleep anyway. We RARELY eat the continental breakfast because as musicians with our hours, we need sleep more…so that can occasionally be used as leverage in trying for a cheaper deal. I agree with Jim and have joined all the “clubs” every hotels chain offers. It adds up and the best deal is if you are a priority club member with Holiday Inn Express you can ask for late check out, which is 2pm! The latest one offered that I have found. Thanks for the tips all. Jan Hecht, Exclusive Entertainment
WONDERFUL info. Thanks so much Jan.